UNLOCK THE FULL POTENTIAL OF YOUR BUSINESS WITH PEO SERVICES
Partnering with a Professional Employer Organization (PEO) allows you to streamline your operations and focus on what truly matters—growing your business. By outsourcing HR functions, you can free up valuable time and resources, enabling you to concentrate on increasing revenue and profit.
Moreover, a PEO can help you attract and retain top talent by offering a comprehensive range of benefits that might otherwise be out of reach for smaller businesses. This not only enhances employee satisfaction but also boosts your competitive edge in the market. With a team of trained professionals managing your HR needs, you gain peace of mind knowing that critical aspects of your business are in expert hands, allowing you to focus on strategic growth and innovation.
Key Services
Risk
Employer liability issues are difficult to deal with but can’t be ignored. We’ve got your back when it comes to WC claims & coverage, liability insurance, employment handbooks & even termination assistance.
Payroll
Focus on your business, not payroll hassles. Our top-tier software lets you quickly handle hours, timesheets, invoices, and payrolls, with real-time status updates. Control data access within your team, while our dedicated support ensures fast, accurate, and timely payroll.
Compliance
KEENA keeps you up to date with ongoing changes to tax, benefits and HR regulations and can help businesses respond to changes that affect them. Partnering with a PEO can give your business peace of mind, knowing that you have experts in all areas of compliance looking out for the health of your business.
Benefits
A PEO enables small businesses to attract and retain top talent by offering big-business benefits such as 401(k) plans, health, dental, life insurance, and dependent care, which are usually unavailable to small company employees.
Human Resources
Complete HR support, including employee onboarding, performance management, and policy development.
What is a PEO?
A Professional Employer Organization (PEO) provides comprehensive human resources services to small and medium-sized businesses. By partnering with a PEO, companies can outsource their HR functions, including payroll, benefits administration, tax filing, and compliance with government regulations. This allows business owners to concentrate on core activities and growth while ensuring that HR tasks are handled by experts.
PEOs provide a co-employment arrangement where the PEO becomes the employer of record for tax purposes, while the client company retains control over business operations and employee management. This partnership helps mitigate risks, reduce administrative burdens, and offer employees better benefits.
By leveraging the expertise and resources of a PEO, businesses can improve efficiency, reduce costs, and enhance employee satisfaction. PEOs are particularly beneficial for small to medium-sized enterprises that may not have the resources to maintain a full-scale HR department.
Risk Management
Employer liability issues are difficult to deal with, but can’t be ignored. We’ve got your back when it comes to WC claims & coverage, liability insurance, employment handbooks & even termination assistance. Through our LMS and Employee Portal, employees have access to mandated trainings, safety trainings, compliance postings and their employee handbook.
Workers Comp
Assistance with policy setup, Pay as you go, monthly reconciliation, audit assistance & claims management
Disability
Deductions and payment, audit & claims (DBL/PFL) assistance
Pre-Employment Screenings
Vendor account access, secure portal for documentation and guidance on best practices
Safety
Claims assistance, compliance updates, Learning Management System, trainings
Hiring & Firing
Interviewing & onboarding best practices, counseling/PIP documentation, termination guidance
Regulatory Compliance
Annual harassment training through Learning Management System, labor law poster compliance, policy updates & communication, templated policy builder
Payroll Management
As a business owner, you are passionate about running your business and your customers – not about the hassle of payroll. You can quickly enter hours and review timesheets, preview your invoice and reports, approve your payrolls, and even see payroll status in real-time through our best in the industry software. Access to payroll data is granted to individuals in your organization as needed, and you can even control what data, fields and reports each individual can see. Your dedicated team will ensure fast, easy and accurate payroll that’s on time, every time.
Online Timesheet Entry
Authorized users will have access to a customized online timesheet to enter hours and submit payroll
Notifications & Review
Email and portal notifications when payroll is calculated and ready for review
Payroll Approval
Approval functionality to allow you one final review of reports and invoice before finalization
Reporting
Hundreds of reports available along with customizable options to ensure you have the information you need
Security
Control of worksite managers visibility to certain areas/reports and data that only pertains to their role
Portal Access
24/7 access to reports, pay stubs and PTO registers for worksite managers & trusted advisors who need information outside of business hours
Compliance & Tax Services
Compliance may seem like a daunting business challenge, and it can be. KEENA keeps you up to date with ongoing changes to tax, benefits and HR regulations and can help businesses respond to changes that affect them. Partnering with a PEO can give your business peace of mind, knowing that you have experts in all areas of compliance looking out for the health of your business.
Employee Screening/Testing
Vendor account access, secure portal for documentation and guidance on best practices
I-9
Integrated with Onboarding, secure document upload and storage
Wage & Hour
Ensure compliance with minimum wage increases, classification of employees, salary exemption test & review
Pay Changes/Wage Theft Protection
Up-to-date Federal & State Withholding, I-9, & Wage Acknowledgement Forms
Termination
Assistance with documentation, forms and best practices on how to handle each scenario
Unemployment
Best practices with documentation, claim management, withholding and remitting
Benefits Administration
Compete for and retain top talent by offering benefits that shows how much you value your team. Through a PEO, the employees of small businesses gain access to big-business employee benefits such as: 401(k) plans; health, dental, life, and other insurance; dependent care; and other benefits they might not typically receive as employees of a small company.
Large Group Access
Large group plans offered to your employees, managed by our team of professionals
Open Enrollment Assistance
On-site/remote open enrollment process to gather enrollments & answering employee questions
New Hire & Terminations
Provide employees with benefit offerings upon hire and COBRA assistance upon termination
Deductions
Automatic deductions handled through payroll to collect employee and employer contributions
Plan Assistance & Guidance
Team of professionals ready to answer specific plan questions on what might be best for their situation
Reconciliation & Payment
Monthly reconciliation of collections, bills forwarded to KEENA to pay your bill online
HUMAN RESOURCES
Most small companies cannot afford to hire a human resource professional. Through this service, PEOs help small businesses comply with a myriad of federal, state, and local employment laws, and help their employees better understand their rights and responsibilities under these requirements. Managing HR tasks such as employee handbook creation, employee onboarding and termination, unemployment assistance, and compliance reporting. Accessible through an intuitive online platform and mobile-friendly application, our HRIS makes it easy to access all of your HR functions in one place.
Handbooks
Legal handbook template provided with policy builder and annual review for compliance
Onboarding/Termination
Electronic onboarding process with client accessibility, custom form options, best practices and guidance on decision making
Unemployment Assistance
Claim management & best practices and disputing claims
Training & Development
LMS platform access, mandated training compliance, development program outlines, evaluation templates
PTO & Leave Requirements
Policy builder, automated request, approval and tracking through PRISM software & payment through payroll
Document Management
Organized payroll, HR reporting in one secure, user-friendly location