How To Switch PEOs in New York
Stop Settling. Start Switching.
Changing PEO or payroll providers is a big decision, but it’s one that can have a lasting, positive impact on your business. Whether you’re unhappy with your current provider’s service, facing hidden fees, or looking for a better fit as your business grows, we make the transition simple, seamless, and stress-free.
Why Switch to a New PEO or Payroll Provider?
Changing PEO or payroll providers is a big decision, but it’s one that can have a lasting, positive impact on your business. Whether you’re unhappy with your current provider’s service, facing hidden fees, or looking for a better fit as your business grows, we make the transition simple, seamless, and stress-free.
Unmet Expectations
If your current provider isn’t delivering the level of service or customization you need, it’s time to look for a better fit.
Scalability Issues
Your current provider may be fine for now, but what happens when your business expands? Look for a partner who can grow with you.
Compliance Concerns
Compliance is non-negotiable. If your provider isn’t keeping up with changing regulations, that could leave your business vulnerable.
All-in-one PEO Services That Support Your Growth
By switching to KEENA PEO Services, you gain access to a comprehensive suite of solutions designed to support your evolving needs, including:
Human Resources
Simplify your HR tasks with our easy-to-use online platform and mobile app, giving your team convenient access to everything they need in one place.
- Handbooks
- Onboarding or terminations
- Unemployment assistance
- Training and development
- PTO and leave requirements
- Document management
Payroll
Effortlessly track timesheets, process payroll, generate reports, and handle essential tasks with ease.
- Online timesheet entry
- Notifications and review
- Payroll approval
- Reporting
- Security
- Portal access
Employee Benefits
Attract and keep top talent with benefits that demonstrate your commitment to your team’s well-being.
- 401(k) plans
- Health insurance
- Dental insurance
- Dependent care
- Open enrollment assistance
Risk Management
Protect your business with smart risk management solutions that simplify compliance and minimize liability.
- Workers comp
- Disability benefits
- Pre-employment screenings
- Safety compliance
- Hiring and firing practices
- Regulatory compliance
Compliance
Regulations can change, but your peace of mind shouldn’t. As a trusted PEO provider, we keep your business up-to-date on evolving tax, benefits, and HR laws.
- Employee screening and testing
- I-9 Compliance
- Wages and hour laws
- Pay changes and wage theft protection
- Terminations
- Unemployment claims
Making the Switch Is Easy
Our onboarding process makes it easy to leave your old provider behind and get up and running fast. Here’s what to expect:
Connect
We take the time to understand your unique needs, challenges, and goals, ensuring we’re aligned from the start.
Customize
Based on your specific requirements, we create tailored PEO solutions that fit your organization perfectly.
Collaborate
Our team works alongside you to manage HR tasks seamlessly, allowing you to focus on growing your business and achieving your goals.
Frequently Asked Questions
When is the best time to switch PEO providers?
Many businesses switch at the beginning of the year (January 1) to avoid tax complications. However, switching at the start of a quarter (April 1, July 1, October 1) can also be beneficial.
How do I handle employee benefits during the transition?
We’ll review benefit enrollment dates to ensure there’s no gap in coverage. We’ll also clearly communicate any changes to employees, including premium amounts, plan options, and available resources.
What should I consider regarding cancellation fees?
Review your current PEO contract for any cancellation fees or penalties, and factor these into your decision. In most cases, termination fees won’t apply if you provide sufficient notice as outlined in your agreement.
How will my employees receive their W-2 forms?
If the switch happens mid-year, employees will typically receive two W-2 forms: one from the previous PEO (or payroll provider) for the period they handled, and another from the new PEO for the remainder of the year.
“Great organization! Very professional, helpful and knowledgeable! We’ve been with Keena for 25 years and are very pleased with their level of service!”
Mike Ringer – Owner
Adirondack Overhead Door